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Selling Versus Marketing: Don’t Mistake One for the Other

I’ve always avoided calling myself a salesperson.

Visions of plain-clothed hawks who spend their days pounding the pavement or tele-vultures swooping in on unsuspecting victims keeps me from using the terms when describing our corporate responsibilities.

Sales is often seen as a starting point for young people of talent or a career graveyard for people who lack talent. Salespeople keep their minds on the money, rake in what they can, and take a nice commission once the customer signs. Sales is something someone does on their way to doing something else, right?

This couldn’t be further from the truth.

In the last few years, we have tried different methods to promote and market our business while increasing our sales and customers. In that time we have worked for many clients who were also working their various sales and marketing channels, trying to navigate the most effective means while keeping dollars in their pockets.

One of the issues between marketing and sales is that small business owners often lump them together. But there are clear differences between them. Marketing is what you do to persuade potential customers, like advertising, direct marketing, online marketing and public relations. Sales is what you do to transact with the customers through cold calls, warm calls and building leads. Marketing is done from a distance; sales is done up close.

And this is why sales is still the shortest and least expensive way to

  1. Get your product into the hands of your best clients,
  2. Communicate intimately with your clients to understand their needs and expectations, and
  3. Develop a strong, lasting relationship with your clients.

We like to think we know a thing or two about marketing, being professional writers and content strategists. The messages you choose to connect to your clients are often dependent upon which medium you choose to connect through them. This process can be costly in time and resources, simply because the rollout of the marketing itself takes time, and you require a team to build effective marketing.

Further to that, marketing campaigns can have several possible purposes, and acquiring new customers is but one option. Marketing is by its very nature an act of persuasion of ideas that were not clear to the reader before they encountered the work. We craft words to help companies make the case that they are a worthy choice for a new buyer.

Sales, on the other hand, can be a swift, high-yield addition to your operation that can dramatically push your bottom line upward in ways that marketing can only do in high-cost scenarios.

But sales will never cost as much.

We also understand that marketing has a magical perception to it that business owners will gravitate to, and this might be because so much talent goes into creating it. But this is marketing’s trap. It cannot do everything well, it can only do one thing well.

Sales is simple. It has one purpose and there is only one way to do it. Get an appointment, present the product, listen for the response, and move forward.

Remember, we don’t buy products just because they’re well marketed. We buy them because they sell—well. In fact, a bloated marketing campaign can sink a product if the initial sales aren’t there to prove its mettle in the marketplace.

So where am i going with this? Trust me, I am not trying to blog us out of a job, if that’s what you might be thinking. But marketing and sales should be efforts that are paired, not isolated. One bolsters the other by providing what the other can’t.

So as you prepare to roll out your next product, program or service, consider your sales strategy first, and then work it alongside the marketing campaigns you develop. Your customers and your sales will thank you for it.

If you need any ideas on how to merge your sales and marketing efforts, visit our contact page, or fill out the form on the top left of the website.

Best of luck,

Idris

Features vs. Benefits

Knowing the Difference can change your bottom line.

How does what you do change your clients' lives?

I have to be completely honest.

We had a bit of a strange encounter recently.

We received a call on the phone from a gentle chap who was pricing proofreading services for his new company’s website text. The design was complete, and he simply wanted a steady hand and eye to be sure that what he had was clear, complete and error free.

We were happy to take a look and put together a quote, but what I found scared me, and it made it hard to give a basic quote (for the record, we cannot be one thing when we have specialization in several services).

So we decided to talk about it here—gently, in the hopes that the price checker checks our website for some cheap but very useful tips.

This is what we found in his work:

The web writing was all about the business (features) and not
about the clients (benefits).

One of the most important elements of web writing, and marketing writing, is this:

You must focus on the client’s benefits first and talk about your features last.

CLIENT’S BENEFITS FIRST.

YOUR. FEATURES. LAST.

The average website has about 6-10 seconds to make its case before the reader makes a beeline for the address bar. Don’t tell them what you have, tell them the benefits quickly, then work on to what it is. One of the easiest ways to do this is to pose a scenario or question. You can use the most common scenario of your target client. Something like:

Are you a [target client] who is [client scenario] while still [secondary scenario]?

We can help you [client benefit] through [your system/technique name or process]

Our [features] can give you the edge on [secondary client benefit], and get your business/customers [client solution].

This might sound a bit choppy at first, but try plugging your benefits and features into the spaces. You can rework the sentences to better highlight them and watch your client benefits rise in the writing. You can even further emphasize them by using bold letters or larger fonts, but be careful not to overdo it.

Keep working the text until you have something that sounds and feels smooth. Test it on some current clients and see if they “feel” the difference compared to what you had before. You might be surprised with the outcome.

Oh, and as for the curious shopper? He ended up choosing someone cheaper, but let’s hope he still pops by! We’d hate for him to miss this…

Cheers,
Idris

Content and Design: The Halcyon Twins

Content and Design can work together

Courtesy GetWebDesign, Australia

I once attended a design lecture that featured a well-known Canadian thought leader in industrial design. He waxed on about the hallmark of great design—and he opened the question up to the room: “What constitutes good design?”

The room was silent. Then a few voices mumbled. In the following two minutes, the group gathered the answer.

“The hallmark of great design is a product that compels the user to use it in the way it was intended with ease and simplicity. The form of the product and the details of that product help users to clarify the function of that product for the user.”

An everyday example is the standard milk carton. The form protects the contents from warming up or sun damage. The plastic twist spout allows the contents to be poured easily and keeps the content fresh.

As we left, I wondered about how universal this truth in design was for people in communications, content development and print. It boils down to creating standards that are created with the reader in mind—standards that we as content creators and readers can be comfortable with. And in the case of business, print, and web writing creating and maintaining these standards can mean the difference between readers understanding you and readers not understanding what’s in front of them.

When we talked about it, a few relevant design considerations for content writers emerged:

  • Website design follows a grid in a similar way that newspapers and magazines follow their own specific grid templates
  • The hierarchy of information puts the broader information at the top of the grid and the deeper details and supporting information within the grid
  • In news journalism, disseminating news content from broad to narrow is referred to as the upside-down pyramid
  • This gives people the ability to scan the information, if they lack the time to read further, but it allows them to gather what they need
  • The principles of this are mirrored online, where people’s eyes work from the top left point of the page to the main header area (where the headlines are). People’s eyes then scan downward and toward the right of the page, much like an “F” pattern
  • For newspapers, magazines and websites: Headlines, bylines (the name of the writer), subheadlines, and introductory paragraphs give scanners a chance to gather what they need to move forward
  • Those who have the time to read further can feel free to do so without losing a sense of where they are going
  • White space keeps the readers’ eyes from getting tired, and it keeps readers from losing their place while they read longer pieces. They are more than a simple convenience.

So with this information in mind, we took a look at our client’s materials, and this included proposals, business plans, website copy, blogs and landing pages. Some jobs needed a short review, but keeping up on design principles in the medium we write for keeps us up to date, and our readers will not get confused or fatigued.

If you want to look further into the elements of content design, a great primer is Krug’s Don’t Make Me Think.

Forever choosing his words carefully,

Idris

Good Professional Writing Pays for Itself

Photo Credit buy-seo.com

Professional Writing Pays for Itself

Now,
I don’t mean to start off sounding like a bad infomercial for produce-saving tupperware, but many writers find that it’s difficult to explain to prospective clients why paying for a professional writer is worth what may seem like another burden on an already-stretched budget. For one thing, many companies already employ at least a few proficient writers who are often assumed to be capable of taking on writing projects on an as-needed basis. For another thing, our society continues to stress the importance of visual images, and it has become increasingly difficult to wrap our heads around the fact that the writing that goes into an annual report, sales letter, brochure or website is just as important as its design and its effectiveness in showcasing the company’s visual identity. After all, recent studies have reported that the typical visitor to a web page scans only one or two pages—if that—before deciding to purchase what is being offered or to move on to a competitor’s site. Couple that with cliché sayings such as, “A picture is worth a thousand words,” which, to its credit, is backed up with numerous studies that demonstrate the power of visual media, and it’s no surprise that writing is often overlooked.

So why does the work of a good professional writer pay for itself? Many copywriting blogs have exhausted this very topic, but those that I’ve read have all said the same thing: Good copywriters know how to write leads that translate into sales, generating more revenue than what was paid out for the writing itself. Some writers have likened their role to that of a Don Juan-esque character artfully seducing a potential buyer into a sale, while others proclaim to know how to wield the time-tested sales copy formulas that have worked like magic for generations.

And you know what? They’re right.

While I take personal issue with likening a potential buyer to an unsuspecting woman that must be lured into the sack (I’m not making this example up, I swear!), one can’t argue with the fact that sales copy that generates a profit is always worth the cost.

But…

…there are other forms of professional writing whose efficacy may not be as immediately evident or as easily trackable as sales copy but that can have just as much an impact on a company’s bottom line as a swanky mailout package.

Take, for instance, a business plan. Any medium- to large-sized company should be investing in a new business plan at least every 3-5 years, particularly if the company has external shareholders who need to see more than just an annual report to know whether they wish to continue to support the company. Business plans, in conjunction with documents such as annual and fiscal reports, have the power to attract new investors and to maintain the support of existing ones. And while it’s not likely that you’ll ever hear a shareholder say that he or she invested in your company because last year’s business plan had some killer writing, you’ll certainly notice it if that plan fails to convince readers that your company’s management and marketing strategies, projections, and corporate profile make it a worthwhile investment. The same applies when you’re talking about strategic plans, proposals, and annual reports. In these cases, you’re not selling your product; you’re selling your company.

Jim’s a pretty solid writer. Let’s get him to do it!

Now that we have established that there is a direct monetary gain to be made from forms of professional writing other than sales copy, let’s examine other, less tangible reasons for which it’s important to not simply entrust the task of writing, say, an annual report to the marketing team or to the summer intern. First of all, professional writing is just that—a profession. There’s more to it than being a “good writer,” just as there’s more to being a mechanic than being “good with your hands.” You may think that the honor-roll summer students or the marketing gurus who are never stumped to find a good tagline may be perfect for the job, but you’ve got to be quite the writing expert yourself to know whether they’re really on par with the pros or whether they’re just better at writing than you (sorry!).

The marketing team can handle it. It’s not that busy these days!

Second, let’s suppose that there are oodles of top-notch writers in your office—yourself included—and that all of them really are capable of meeting your writing needs. Who will be doing their (or your) job in the meantime? Will you be bringing in other people to take over your “writers’” regular duties, or are you just piling the responsibilities onto the staff and setting the stage for future workload issues and grievances?

Stay tuned for upcoming blogs in which I will expand upon some of the ideas discussed in this post. In particular, I will soon share some tips to help you determine when it’s really worth it to invest in a copywriter (after all—not all writing projects need to be done by a pro); how to determine which copywriters are actually good (many aren’t), and of those that are good, how to choose the one that best suits your company’s specific needs; and why “lower-order” writing concerns such as grammar and punctuation can have a huge impact on readers’ responses to your written documents.

Toodles,

Geneve

Am I an Entrepreneur?

Entrepreneurship, Risk and Definition

What Defines Us?

I’ve spent a lot of my life being called names. As a kid of mixed heritage, even the most polite of children struggled to classify me based on anything more than my gender. To some I was a brown kid, others a black kid, and, painfully—to those too sensitive to use colour—a kid of no colour.

It was, to say the least, a complicated way to spend a childhood.

But as I grew, I realized how important it was for people to use classification not just to better understand where someone else fits, but to better comprehend where they are able to see themselves. The silly catch phrase at any networking event, “So what do you do?” can score ones chest like a century-old blade, as if you offer the world nothing else but that one thing.

I understand why we do it. And because of that, I struggle to find what term would suit me. Maybe that’s why it stings when I hear it.

“I am an entrepreneur.”

Not bad, I suppose. An “entrepreneur” is quite literally an “undertaker” of risk, moving potential from an area of high concentration to an area of low concentration. Normally, this means goods, money or services.

But shouldn’t it mean more? Is that really the extent of the entrepreneur? When the term was coined in the 1800s, it’s likely that the material meaning was assumption of risk.

But my work goes so much farther than that. This week I have seen the fruits of my labour yield a crop of epic inner joy. Two of our clients came back to us proclaiming that we nailed our descriptions of their best work. They came to us energized, excited and ready for the next steps.

And this week I have felt that same connection with a difficult client who is embarking on a moderately risky journey, and we are charged with much the same task. Our duty is to bring him the confidence to present his best work clearly to his best people, and facilitate that passion and warmth for his best work—even if it hasn’t yet come.

So, “entrepreneur,” as I struggle to determine whether or not you truly define what it is we do, I resign myself to you—for the time being. I hope that if you do acquire those deeper meanings, you hold tightly on to them. They represent more of us out there, and we all want to know when you’ve become our representative.

We’ll be waiting.

Forever choosing his words carefully,
Idris

Difficult Clients and Even More Difficult Vendors

Clients and Vendors need not be enemies

Image Courtesy of iCalling.

Every freelancer or business owner has encountered “nightmare clients.” They are those who try to negotiate a lower rate while still expecting top-quality work, who don’t pay on time (or at all), who expect their project will be finished within an unreasonable time frame while balking at having to pay a rush fee, or who ask for revision after revision after revision without having been clear about their expectations in the first place.

I was recently alerted to this website. While I agree with the assertion that all freelancers can use a resource to guide them through the process of dealing with difficult clients and asserting their right to be paid what they’re worth, this site reads more like a venting ground for a freelancer who feels it’s now his mission to take out his past guilt and frustration at having bent over backward and having sold himself short on clients who now approach him with unreasonable requests.

The blind vendor leading the blind?

I’ll admit that I haven’t yet read the book, Verbal Kung Fu for Freelancers, so my initial reaction may be somewhat unwarranted. However, based on his recent blog entry, it seems to me that if the author of the book is crafting condescending emails to his clients, he either doesn’t follow his own advice or he gives terrible advice. Either scenario is unfortunate.

FIGHT!

Although I do believe that the client was being unfair when he suggested that Jeremy lower his prices to suit his modest, startup business’s budget, Jeremy’s response was anything but professional. While he sympathizes with the client’s waste of money on a cheap but shoddy logo design, he immediately flips to “mom mode,” telling the client that perhaps this will be an important lesson on the dangers of paying for inexpensive design. But it gets worse. As a final jab, he rhetorically asks the client whether it would be fair to lower his price while still putting in the same amount of time and effort to compensate for a mistake that ultimately falls squarely on the client’s shoulders.

Foul #1

It is my view that we cannot expect clients to be aware of the etiquette that should come along with hiring a freelancer or small business. It’s easy for business owners to see that it’s rude of clients to ask for a lower rate because they can’t afford what even they admit the service is worth, for the business to put all other contracts on hold to place theirs at the top of the pile while still wanting to pay the same rate, or to gradually add to their list of demands until you wouldn’t know the final product from the one initially outlined in the contract. And although freelancers and business owners sometimes need to delicately teach their clients, many of whom are new to this type of working relationship, how working with freelancers and business-to-business operations works, we don’t need to do so by placing ourselves in the proverbial fighting ring as this book title suggests we should. The minute we step foot into that ring, we’ve already failed. It may not be our clients’ business to issue well-thought-out and professional requests, but as freelancers or self-employed business owners, we’ve automatically made it our business to respond with grace. That means thanking the potential client for considering us, wishing them well in finding someone who better suits their budget, and keeping the lines open for future business once they start to draw a better income.

Foul #2

I also take issue with any freelancer using his or her blog to complain openly about real-life clients. And when I say “complain,” I don’t mean offer constructive feedback. Hopefully, this man took some liberties to fictionalize this encounter and change enough details to avoid the possibility that this client will recognize himself (or worse, be recognized by someone else). If so, he should let us know that. If not, he’s committed one of the cardinal sins of responsible business ownership: Ranting about your clients in print. Complaining about a particularly difficult client while you have a few stress-relieving pints in the company of good, trustworthy friends? We’re only human. Posting a blog for the world to see in which you publish a client’s email (which that client never expected to be laid out for public consumption) and your insulting response in the hopes that your readership will cheer for you and thirst for more blood? The telltale sign of everyone’s nightmare freelancer.

Cheers,

Geneve